Privacy Policy

When you share your personal, or business, information with Photo Nottingham, you trust us with your information. We are committed to protecting and respecting your privacy and take this trust very seriously.

 

The purpose of this Privacy Policy is to explain how we collect, use, disclose and safeguard your information, through you accessing our website, making an enquiry with us, purchasing a product or service from us (including a gift certificate), entering a competition or booking a photoshoot with us. It is also intended to advise you of the choices you have regarding our use of your information and how you can correct that information.

 

Using or accessing our website, giving your explicit consent either in writing or verbally, by agreeing to our booking conditions or the terms & conditions attached to any purchase or competition, indicates your acceptance of this Privacy Policy and of any changes to it.

 

We may change this Privacy Policy at any time, and for any reason. We will alert you about any changes by updating the “Revised” date of this Privacy Policy. Any changes or modifications will be effective immediately upon posting the updated Privacy Policy on our website, and you waive the right to receive specific notice of each such change or modification. You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of our website after the date such revised Privacy Policy is posted.

 

For the purpose of the General Data Protection Regulation (GDPR) and EU e-Privacy Directive; Privacy and Electronic Communications Regulations (PECR), our registration number is ZA786535.

 

 

WHO WE ARE

 

We are Photo Nottingham Limited. Our registered office is: 65 Mansfield Road, Nottingham NG1 3FN and our company number is 05612147.

 

WHAT INFORMATION DO WE COLLECT FROM YOU?

 

We may collect information about you in a variety of ways including through our website, when you make an enquiry or a booking (either over the telephone, through social media, in person, or via email or SMS), through our social media channels, at our events, through competitions or prize draws we run, and via other forms of communication including email and direct mail. 

The information we collect may include:

  • We will often ask for information that may include your name, postal address, email address, telephone number, age, gender, occupation, details of your lifestyle or habits and whether you are interested in receiving further information from us.
  • In addition, when you make a booking with us or purchase a gift certificate, information gathered may include credit/debit card details or bank details and other personal data.

Occasionally, we may offer visitors to our websites an opportunity to participate in a survey or competition. We may also run competitions and surveys at events, on our social media channels, in magazines, newspapers, radio, television, by direct mail, with third parties including on their websites and on other similar media. Information collected by Photo Nottingham when you participate may include your full name, age, postal address, email address and telephone number.

Some of our marketing activity may include a ‘recommend a friend’ promotion. In this case your details may have been provided to us by somebody who knows you. The person who has passed your details onto Photo Nottingham for this activity will need to advise you and have your permission to send your personal details to us. Your personal information will be handled in the way as detailed in this privacy policy.

By accessing our website and social media channels, our servers may also collect derivative data about you, such as your IP address, your browser type, your operating system, your access times, the device you are using to view our sites on, and the pages you have viewed directly before and after accessing our sites.

 

WHY DO WE COLLECT THIS INFORMATION?

 

Having accurate information about you permits us to provide you with a smooth, efficient, and customised experience. Specifically, we may use the information collected about you to:

  • Facilitate, fulfil and manage any photo shoot that you have booked with us.
  • Notify you about updates and changes regarding your photo shoot or any products or services purchased from us.
  • Provide you with further information about the products & services that we offer.
  • Compile anonymous statistical data and analysis for use internally.
  • Deliver targeted advertising, newsletters, promotions and other information regarding our website, products, services and business practices to you.
  • Email you regarding your upcoming photo shoot or regarding any products or services purchased from us.
  • Send you relevant newsletters.
  • Send you relevant communications by post to your given address.
  • Contact you by post, e-mail, SMS or Faceboook messenger.
  • Generate a personal profile about you to make future visits to our studio or our website more personalised.
  • Increase the efficiency and operation of our studio and our website.
  • Monitor and analyse usage and trends to improve your experience of our studio & website.
  • Notify you of updates to our website, and our terms & conditions.
  • Offer information on relevant new or existing products, services, and/or recommendations to you.
  • Perform other business activities as needed.
  • Request feedback and contact you about your use of our website, and the services we provide you.
  • Respond to customer service requests.

HOW WE USE YOUR PERSONAL INFORMATION

 

We may process, use or share information we have collected about you in certain situations as explained above. 

 

With your consent

 

Where possible we will explicitly seek your consent to use your information for any purpose other than what it was collected for. By becoming a customer, we may also rely on another legal basis to process your personal information, such as having a Legitimate Interest. Before we do this, we will carry out a suitable test to ensure it is the appropriate lawful basis for processing your personal information, and it does not infringe your rights and freedoms. We will inform you if we intend to process your information in this way, and provide a simple method for you to opt-out of the communication if you wish to do so.

For Contractual Purposes

 

We may disclose only relevant information about you to uphold our contractual obligations to you as a customer in fulfilling your enquiry, booking or a purchase made from us. This may include disclosing relevant personal information with third party businesses and organisations, including banking organisations, our suppliers and public authorities. This may include transferring your data outside of the European Union. 

 

By Law or to Protect Rights

 

If we believe the release of information about you or your business is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule or regulation. This includes exchanging information with other entities or fraud protection and credit risk reduction.

 

Third Parties

 

We will only share your personal data with third party businesses when there is a requirement to do so to fulfil our contractual obligations to you. As a Data Controller we will take all suitable precautions to ensure your data is managed and processed in accordance with our own Privacy Policy when sharing your data. 

 

For training purposes

 

If you telephone us, calls may be recorded for training and quality purposes. We will only share your personal information with our authorised service providers, and only as necessary to complete a transaction that you have specifically requested.

 

On our website

 

We may use cookies, tracking pixels, and other tracking technologies on our website to help customise our sites and improve your experience.

 

A cookie is a small file that a website transfers to the cookie file of the browser on your computer’s hard disk so that the website can remember who you are. Cookies identify the computer you are using, not you personally.

On www.photonottingham.co.uk we may use Google Analytics to understand which website pages you are visiting and to help improve the customer journey through the website and site effectiveness. This data allows us to improve the quality of your visit and develop programs, navigation and content that will be of interest to you. Google Analytics leaves cookies on your browser but this does not identify you personally.

On www.photonottingham.co.uk we may use other third party cookies or web beacons. The website www.photonottingham.co.uk system is protected by firewalls. We collect information about your computer (not your name, address, email address or telephone number) through your permanent cookie file for the purpose of assessing the effectiveness of site content and traffic. This data allows us to improve the quality of your visit. By using our website, you agree to be bound by our Cookie Policy.

 

Internet-Based Advertising

 

Additionally, we may use third-party software to serve ads on our website, implement email marketing campaigns, and manage other interactive marketing initiatives. This third-party software may use cookies or similar tracking technology to help manage and optimise your online experience with us.

You should be aware that getting a new computer, installing a new browser, upgrading an existing browser, or erasing or otherwise altering your browser’s cookies files may also clear certain opt-out in/out cookies, plug-ins, or settings.

 

Other

 

We may also pass your details to any successor to our business (or any relevant part of it).

Information you provide may also be used for statistical purposes.

We do not sell, rent or trade your personal information to third parties for marketing purposes without your express consent.

 

POLICY FOR CHILDREN

 

Other than the collection of relevant data required to uphold our contractual obligations to you as a customer, we do not knowingly solicit information from or market to children under the age of 13. If you have any concerns about any data we may have collected from children under the age of 13, please contact us using the contact information provided below.

 

THE OPTIONS YOU HAVE REGARDING YOUR INFORMATION

 

You may at any time review, change, request to see or request for the information to be deleted that we hold on you. We will deal with your request in accordance with the EU General Data Protection Regulation or the statutory UK law relating to Data Protection, whichever is enforced in the United Kingdom and its territories at the time of your request.

Any request should be addressed to:

The Manager, Photo Nottingham, 65 Mansfield Road, Nottingham NG1 3FN

However, if you request for your information to be deleted, we may be required to retain certain information to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use, fulfil any outstanding contractual obligation to your or a third-party supplier, and/or comply with legal requirements.

 

UNSUBSCRIBE FROM COMMUNICATIONS

 

If you no longer wish to receive correspondence, emails or other communications from us, you may opt-out by contacting us using info@photonottingham.co.uk 

 

HOW WE PROTECT YOUR INFORMATION

 

The data we collect from you will be stored within the UK. By submitting your personal data you agree to the storing and processing of this data. We will take all reasonable steps to ensure that your data is treated securely and in accordance with this privacy policy.

 

Transferring your data outside of the EU

 

If we need to transfer your data outside of the European Union, we will ensure the organisation receiving the data has adequate safeguards in place that comply with the most up to date UK privacy laws, that individuals’ rights are enforceable and effective legal remedies for individuals are available following the transfer.

 

CONTACT US

 

If you have questions or comments about this Privacy Policy, please contact us in writing to:

The Manager, Photo Nottingham, 65 Mansfield Road, Nottingham NG1 3FN

Phone: 0115 924 3995

Email: info@photonottingham.co.uk 

 

YOUR RIGHT TO COMPLAIN TO THE ICO

 

If you are not satisfied with our use of your personal data, or our response to any request you send to us to exercise any of your rights, then you have the right to complain to the Information Commissioners Office:

Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Tel: 0303 123 1113

Email: casework@ico.org.uk

 

REVISED: 10 December 2021